Data Privacy Policy
Genie Workforce recognises the importance of protecting personal data and maintaining the privacy of candidates, employees, clients and business partners. We are committed to handling personal information responsibly, securely and in accordance with applicable legal and professional standards across the UAE and the wider MENA region.
This Data Privacy Policy explains how Genie Workforce collects, stores, uses, processes and protects personal data within the context of recruitment services, workforce management, employment relationships and related business operations.
We understand that privacy expectations and data protection practices vary across international jurisdictions. As a workforce solutions provider working with international businesses and professionals, Genie Workforce aims to maintain high standards of confidentiality and data protection while aligning with recognised international privacy principles wherever practicable.
Purpose of this policy
This policy serves as a framework for managing and protecting personal data in a lawful, responsible and transparent manner while supporting legitimate business operations and workforce management activities.
The policy applies to personal data relating to:
- Employees and former employees
- Job applicants and candidates
- Contractors and consultants
- Clients and workforce partners
- Individuals interacting with Genie Workforce services and operations
All employees involved in the collection, processing, storage or management of personal data are expected to comply with the principles outlined in this policy.
Our data privacy principles
Collection and use of personal data
Genie Workforce collects and uses personal data only for lawful, reasonable and legitimate business purposes. Personal data is collected only where relevant to recruitment, workforce management, employment administration, operational support or other authorised business activities.
Transparency and notice
We are committed to maintaining transparency regarding how personal data is collected, used and managed. Where appropriate, Genie Workforce informs individuals about:
- The types of personal data collected
- The purpose of data collection and processing
- Potential disclosure of data to authorised parties
- The security measures used to protect personal information
- The rights individuals may have regarding access and correction of their personal data
Consent
Where required by law, contract or operational necessity, Genie Workforce will obtain appropriate consent for the collection, use or disclosure of personal data.
Individuals may raise concerns regarding personal data handling, and Genie Workforce will respond appropriately in accordance with applicable legal and operational requirements.
Access and correction
Where personal data is maintained in structured systems or databases, individuals may request reasonable access to personal information relating to them and request corrections where necessary, subject to applicable legal and operational limitations.
Disclosure of personal data
Genie Workforce places significant importance on protecting the confidentiality of personal information.
Internal disclosure: Access to personal data is restricted to authorised employees, contractors or operational partners who require access for legitimate business purposes.
External disclosure: Personal data may only be disclosed externally:
- Where required by law or legal process
- For legitimate operational or employment purposes
- With the consent or written authorisation of the individual
- To support authorised recruitment or workforce-related activities
Genie Workforce does not disclose personal data to unaffiliated third parties for marketing purposes without appropriate consent.
Data accuracy
Reasonable measures are taken to ensure personal data remains accurate, complete and up to date. Employees and individuals are encouraged to notify Genie Workforce of relevant updates or corrections to their personal information.
Data retention
Personal data is retained only for as long as necessary to fulfil operational, contractual or legal obligations.
Retention periods may vary depending on the type of information and operational requirements, including:
- Employment records
- Recruitment and candidate information
- Payroll and finance-related records
- Compliance and operational documentation
Where appropriate, outdated or unnecessary personal data will be securely deleted or anonymised.
Data security
Genie Workforce uses appropriate administrative, technical and physical safeguards to protect personal data against unauthorised access, loss, misuse, alteration or disclosure.
Security measures may include:
- Restricted access to systems and records
- Secure physical document storage
- Password-protected digital systems
- Controlled access to HR and workforce records
- Internal confidentiality procedures
Compliance and accountability
Genie Workforce maintains procedures designed to support compliance with applicable privacy laws, contractual obligations and recognised privacy principles.
Employees responsible for handling personal data are expected to follow internal privacy procedures and maintain confidentiality throughout all operational activities.
Failure to comply with data privacy requirements may result in disciplinary action where appropriate.
Employee and personnel data
Genie Workforce may collect and process employee and personnel data for legitimate operational purposes, including:
- Recruitment and onboarding
- Payroll administration
- Training and workforce development
- Employee benefits administration
- Health, safety and compliance obligations
- Performance management and career development
- Employment verification and authorised references
Personnel data may be stored securely within HR systems, physical files or restricted-access operational databases.
Employee access to personnel records
Employees may request reasonable access to their personnel records or employment-related information held by Genie Workforce.
Requests for access, correction or clarification should be submitted to the Human Resources department. Genie Workforce will respond to such requests within a reasonable timeframe and in accordance with applicable operational procedures.
Complaint resolution
Individuals with concerns regarding the handling of personal data are encouraged to contact Genie Workforce through the appropriate HR or operational communication channels.
We are committed to reviewing privacy-related concerns responsibly and taking reasonable steps to address issues where appropriate.
Continuous review and improvement
Genie Workforce regularly reviews its privacy procedures, operational safeguards and data protection practices to support continuous improvement and alignment with evolving operational, legal and international privacy standards.
By maintaining responsible data privacy practices, Genie Workforce aims to protect the confidentiality, integrity and security of personal information while supporting professional workforce operations and trusted business relationships. :contentReference[oaicite:0]{index=0}